{"id":1647,"date":"2025-05-08T13:52:32","date_gmt":"2025-05-08T11:52:32","guid":{"rendered":"https:\/\/icscenter.pl\/how-we-increased-consultant-efficiency-on-a-large-inbound-project-in-the-medical-insurance-industry\/"},"modified":"2025-09-10T18:33:22","modified_gmt":"2025-09-10T16:33:22","slug":"increased-consultant-efficiency-project-medical-insurance-industry","status":"publish","type":"post","link":"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/","title":{"rendered":"How we increased consultant efficiency on a large inbound project in the medical insurance industry"},"content":{"rendered":"\n<p class=\"wp-block-paragraph\"><strong>By implementing 5 key solutions, we achieved a 7% cost reduction while increasing customer satisfaction to 95%. See how we increased call center efficiency and accelerated the deployment of new consultants for a major health insurer. <\/strong><\/p>\n\n\n\n<p class=\"wp-block-paragraph\">In the volatile world of customer service, especially in an industry as demanding as medical insurance, the balance between controlling costs and maintaining the highest quality of service is one of the biggest challenges. When a well-established company in the medical sector was looking for a new hotline service provider, its expectations were clear: to significantly improve efficiency while maintaining the highest standards of patient service. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">At ICS Center, we approached this challenge comprehensively. We coupled state-of-the-art technology with well-thought-out team management processes. In the article, we share our experience of implementing a system that not only met the client&#8217;s high expectations, but produced results that exceeded initial assumptions.  <\/p>\n\n\n\n<div id=\"ez-toc-container\" class=\"ez-toc-v2_0_85 counter-hierarchy ez-toc-counter ez-toc-custom ez-toc-container-direction\">\n<div class=\"ez-toc-title-container\">\n<p class=\"ez-toc-title\" style=\"cursor:inherit\">Table of contents<\/p>\n<span class=\"ez-toc-title-toggle\"><a href=\"#\" class=\"ez-toc-pull-right ez-toc-btn ez-toc-btn-xs ez-toc-btn-default ez-toc-toggle\" aria-label=\"Toggle Table of Content\"><span class=\"ez-toc-js-icon-con\"><span class=\"\"><span class=\"eztoc-hide\" style=\"display:none;\">Toggle<\/span><span class=\"ez-toc-icon-toggle-span\"><svg style=\"fill: #285e83;color:#285e83\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" class=\"list-377408\" width=\"20px\" height=\"20px\" viewBox=\"0 0 24 24\" fill=\"none\"><path d=\"M6 6H4v2h2V6zm14 0H8v2h12V6zM4 11h2v2H4v-2zm16 0H8v2h12v-2zM4 16h2v2H4v-2zm16 0H8v2h12v-2z\" fill=\"currentColor\"><\/path><\/svg><svg style=\"fill: #285e83;color:#285e83\" class=\"arrow-unsorted-368013\" xmlns=\"http:\/\/www.w3.org\/2000\/svg\" width=\"10px\" height=\"10px\" viewBox=\"0 0 24 24\" version=\"1.2\" baseProfile=\"tiny\"><path d=\"M18.2 9.3l-6.2-6.3-6.2 6.3c-.2.2-.3.4-.3.7s.1.5.3.7c.2.2.4.3.7.3h11c.3 0 .5-.1.7-.3.2-.2.3-.5.3-.7s-.1-.5-.3-.7zM5.8 14.7l6.2 6.3 6.2-6.3c.2-.2.3-.5.3-.7s-.1-.5-.3-.7c-.2-.2-.4-.3-.7-.3h-11c-.3 0-.5.1-.7.3-.2.2-.3.5-.3.7s.1.5.3.7z\"\/><\/svg><\/span><\/span><\/span><\/a><\/span><\/div>\n<nav><ul class='ez-toc-list ez-toc-list-level-1 ' ><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-1\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Customer_Profile\" >Customer Profile<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-2\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Design_challenges\" >Design challenges<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-3\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#The_team_identified_3_main_challenges\" >The team identified 3 main challenges:<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-4\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#The_proposed_solution\" >The proposed solution<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-5\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Advanced_reporting_automation\" >Advanced reporting automation<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-6\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Innovative_competence_development_program\" >Innovative competence development program<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-7\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Effective_incentive_system\" >Effective incentive system<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-8\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Advanced_team_coordination_and_communication\" >Advanced team coordination and communication<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-9\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Flexible_human_resource_management\" >Flexible human resource management<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-10\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Results\" >Results<\/a><ul class='ez-toc-list-level-3' ><li class='ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-11\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#5_increase_in_efficiency\" >5% increase in efficiency<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-12\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Improved_customer_satisfaction_by_5_percentage_points\" >Improved customer satisfaction by 5 percentage points<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-13\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Shortening_the_learning_curve_by_25\" >Shortening the learning curve by 25%<\/a><\/li><li class='ez-toc-page-1 ez-toc-heading-level-3'><a class=\"ez-toc-link ez-toc-heading-14\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Cost_reduction_of_7\" >Cost reduction of 7%<\/a><\/li><\/ul><\/li><li class='ez-toc-page-1 ez-toc-heading-level-2'><a class=\"ez-toc-link ez-toc-heading-15\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/#Summary\" >Summary<\/a><\/li><\/ul><\/nav><\/div>\n<h2 class=\"wp-block-heading has-black-color has-text-color has-link-color wp-elements-fac0a8fc829fc6f2333d82ba4fe0afd4\"><span class=\"ez-toc-section\" id=\"Customer_Profile\"><\/span>Customer Profile<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Our client is a major player in the <a href=\"https:\/\/icscenter.pl\/en\/industries\/#nav-healthcare\">medical insurance<\/a> market, which decided to change its contact center provider. As a new partner, we had to meet an ambitious task: <strong>to provide a higher quality of service while reducing operating costs<\/strong>. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">The scale of the project was impressive &#8211; tens of thousands of calls per month, both incoming and outgoing. The main goal was to ensure the efficient implementation and handling of health insurance packages, which required consultants to have both high substantive competence and excellent communication skills. <\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Design_challenges\"><\/span>Design challenges<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-62a2eed921aeadcb3e2a1c712925c4f4 wp-block-paragraph\">Improving the efficiency and quality of work is a complex process that requires an approach that takes into account both human and technological aspects. It is crucial to understand the challenges and develop strategies to overcome them and create an environment conducive to continuous development. <\/p>\n\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-2a54b517ebd045823b7b1345eda62f2f wp-block-paragraph\">In the medical insurance industry, we face specific challenges that are not encountered in other sectors. Consultants must demonstrate not only a high service culture, but also knowledge of complex medical and insurance procedures. In addition, each call has a potentially large impact on the patient&#8217;s health and comfort, which significantly raises the stakes of each interaction.  <\/p>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"The_team_identified_3_main_challenges\"><\/span>The team identified 3 main challenges:<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<ul style=\"font-style:normal;font-weight:400\" class=\"wp-block-list has-black-color has-text-color has-link-color wp-elements-ef169a9deeafe67d41501f2e5e08f306\">\n<li>Proper management in a highly variable project environment<\/li>\n\n\n\n<li>Achieve a faster learning curve for new employees<\/li>\n\n\n\n<li>Maintain high engagement of remote workers<\/li>\n<\/ul>\n\n\n\n<figure class=\"wp-block-image size-large\"><img decoding=\"async\" src=\"https:\/\/icscenter.pl\/\/wp-content\/uploads\/2025\/04\/DSC_4539-1024x683.jpg\" alt=\"\" class=\"wp-image-861\"\/><\/figure>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"The_proposed_solution\"><\/span>The proposed solution<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">In order to improve the efficiency and quality of <a href=\"https:\/\/icscenter.pl\/en\/service\/customer-service-and-retention\/\">customer service<\/a>, we have introduced an integrated system of solutions covering 5 key areas:<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Advanced_reporting_automation\"><\/span>Advanced reporting automation<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A system of hourly reports to ensure full transparency of the process:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Daily reports prepared prior to the start of work, enabling ongoing analysis of achievements against targets<\/li>\n\n\n\n<li>Hourly backlog checks to quickly identify and respond to potential problems<\/li>\n\n\n\n<li>Automatic summaries of average call time, efficiency and call statuses sent regularly to teams<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Innovative_competence_development_program\"><\/span>Innovative competence development program<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">A comprehensive system of training and coaching tailored to the specifics of the project:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Regular training sessions and individual coaching for new and experienced consultants<\/li>\n\n\n\n<li>Implement an e-learning platform with weekly online tests to verify knowledge and skills<\/li>\n\n\n\n<li>Instant feedback system conducted directly after the conversation with the customer, allowing immediate correction and improvement<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Effective_incentive_system\"><\/span>Effective incentive system<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Transparent bonus model directly linked to performance:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Incentive system dependent on measurable KPIs for effective working time<\/li>\n\n\n\n<li>Regular call quality assessments providing accurate data for the bonus system<\/li>\n\n\n\n<li>Gamification programs to further enhance consultant engagement<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Advanced_team_coordination_and_communication\"><\/span>Advanced team coordination and communication<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Multi-channel communication system for effective collaboration:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Regular meetings with team leaders using advanced communication tools (chat, videochat)<\/li>\n\n\n\n<li>Daily communication of plans and priorities related to KPIs for the entire team and individual project groups<\/li>\n\n\n\n<li>Dedicated rapid communication channels for situations requiring immediate response<\/li>\n<\/ul>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Flexible_human_resource_management\"><\/span>Flexible human resource management<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">Dynamic staffing scheduling system that takes into account variable loads:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>Increased flexibility in staffing planning through effective collaboration with remote consultants<\/li>\n\n\n\n<li>Ongoing updating of schedules based on advanced analysis of telephone traffic<\/li>\n\n\n\n<li>Ability to dynamically increase or decrease staffing at hourly intervals in response to changes in hotline load<\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Results\"><\/span>Results<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Our approach has yielded a number of tangible benefits that have translated into specific business metrics.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"5_increase_in_efficiency\"><\/span>5% increase in efficiency<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">We increased the efficiency of consultants on the project by 5% in 2024 compared to 2023, which significantly reduced project costs for the client.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Improved_customer_satisfaction_by_5_percentage_points\"><\/span>Improved customer satisfaction by 5 percentage points<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">In the first 6 months of cooperation, we managed to raise our customer satisfaction rate from 90% to 95%.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Shortening_the_learning_curve_by_25\"><\/span>Shortening the learning curve by 25%<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">The new employees reached full efficiency faster, which translated directly into an increase in the quality results of the entire project.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\" style=\"font-size:22px\"><span class=\"ez-toc-section\" id=\"Cost_reduction_of_7\"><\/span>Cost reduction of 7%<span class=\"ez-toc-section-end\"><\/span><\/h3>\n\n\n\n<p class=\"wp-block-paragraph\">We have achieved a reduction in total handling costs while increasing the volume of contacts handled.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\"><span class=\"ez-toc-section\" id=\"Summary\"><\/span>Summary<span class=\"ez-toc-section-end\"><\/span><\/h2>\n\n\n\n<p class=\"wp-block-paragraph\">Effective management of large inbound projects in an industry as demanding as <a href=\"https:\/\/icscenter.pl\/en\/industries\/#nav-healthcare\">medical insurance<\/a> requires a comprehensive approach that combines modern technology, thoughtful processes and a focus on continuous team development. The key to success in our case was the synergy of the 5 areas described, which made it possible to create a work environment that promotes both operational efficiency and high-quality customer service.<\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Thanks to the implemented solutions, the project has achieved a significant increase in efficiency and quality, increasing the customer satisfaction rate and reducing the cost of implementation for our client. Equally important, we have created a system that is flexible and scalable, allowing us to constantly adapt to changing needs and expectations. <\/p>\n\n\n\n<p class=\"wp-block-paragraph\">Is your company struggling with similar <a href=\"https:\/\/icscenter.pl\/en\/service\/customer-service-and-retention\/\">customer service<\/a> challenges? Contact us to see how we can help make your call center more efficient and increase your customer satisfaction! <\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><strong>Ask for an offer:<\/strong> <a href=\"mailto:zapytanie@icscenter.pl\">zapytanie@icscenter.pl<\/a> | +48 728 819 956<\/p>\n\n\n\n<p class=\"wp-block-paragraph\"><\/p>\n","protected":false},"excerpt":{"rendered":"<p>By implementing 5 key solutions, we achieved a 7% cost reduction while increasing customer satisfaction to 95%. See how we increased call center efficiency and accelerated the deployment of new consultants for a major health insurer. In the volatile world of customer service, especially in an industry as demanding as medical insurance, the balance between [&hellip;]<\/p>\n","protected":false},"author":2,"featured_media":1433,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[20,1],"tags":[],"class_list":["post-1647","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-case-study","category-bez-kategorii"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v28.1 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How we increased consultant efficiency on a large inbound project in the medical insurance industry - ICS Center<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/icscenter.pl\/en\/increased-consultant-efficiency-project-medical-insurance-industry\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How we increased consultant efficiency on a large inbound project in the medical insurance industry - ICS Center\" \/>\n<meta property=\"og:description\" content=\"By implementing 5 key solutions, we achieved a 7% cost reduction while increasing customer satisfaction to 95%. 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